University of Pittsburgh's Homepage

University Records Management


Alex J. Toner
University Records Manager
University of Pittsburgh
7500 Thomas Blvd
Pittsburgh, PA 15260

Phone: 412-648-3164
Fax: 412-648-2170


The University Records Management program assists offices and departments in managing records to meet the administrative, financial, legal and historical needs of the University of Pittsburgh by:

  • Developing and training staff on policies and procedures to comply with University practices and federal/state laws
  • Establishing records schedules with University departments
  • Sustaining and monitoring the University’s relationship with our off-site storage repository, Business Records Management, Inc. (BRM)

BRM provides our accounts with:

  • Secure off-site storage for your records
  • Delivery of stored records to your office
  • Locked records destruction containers

Contact us to set up an account for your office!

Our services do not extend to University of Pittsburgh regional campuses, University of Pittsburgh Medical Center (UPMC) or University of Pittsburgh Physicians (UPP).


Complete one of the following forms to request service from BRM:

Check out our Form Completion Instructions or contact us if you have any questions.

Retention Schedules

The University currently utilizes two records retention schedules which recommend how long records should be maintained by departments.

Transfer Records to University Archives

All records of a permanent or historical nature, including all University records pre-dating 1970, should be reviewed by the University Archivist .

If you believe your office has such material please follow our University Archives transfer procedures.