Archives Service Center Policies
- Photographic and
Media Use Guidelines
Photographic Reproduction Request (PDF)
Permission Form and Letter of Agreement (PDF)
(note: You may expedite the request process by filling out the Photographic Reproduction Request Form above, but, the Photographic Reproduction Request (PDF) and the Permission Form and Letter of Agreement (PDF) MUST also be filled out, signed, and returned.)
- Fees for Services
- Research Application Form (PDF)
Materials held by the Archives Service Center are available for use by the general public and researchers worldwide, subject to the rules and regulations outlined in the Research Application Form. - Agreement for the Use of Photographs and Policies and Regulations Governing the Use of Photographs from the Archives Service Center (PDF)
- Genealogical Research
Patrons are welcome to visit the Archives Service Center to pursue genealogical research. Those unable to visit the Archives Service Center should contact The Western Pennsylvania Genealogical Society (www.clpgh.org/clp/Pennsylvania/pagen.html) for assistance.
FEES FOR SERVICES
• CASSETTE TAPES
The cost for duplicating all cassette tapes shall be $10.00 per tape to cover staff time and cassette costs, plus a $5.00 postage and handling fee.
• ELECTROSTATIC COPIES
On-Site House Patrons
20 cents per copy for all ASC patrons
Other Patrons
20 cents per copy plus postage and handling as follows:
0-50 pages $ 5.00
51-100 pages $ 7.00
101-150 pages $ 9.00
151-200 pages $10.00
200-500 pages $15.00
Over 500 pages: add $1.00 for each additional 50 pages
Color Copies
The cost of color electrostatic copies is at the varying rate(s) charged by an outside vendor used by the Archives Service Center.
A flat fee of $10.00 shall be charged for the handling and delivery to the outside vendor.
University of Pittsburgh Offices, Departments, and Special Projects
10 cents per copy for all such offices, departments, and projects, including undergraduate and graduate students, as pre-approved by the Head of the Archives Service Center
• ELECTROSTATIC COPIES FROM MICROFILM
1-20 pages $12.00, plus 25 cents for each additional page
• EXTENDED RESEARCH FEES
With the exceptions noted elsewhere in this fee schedule, the first hour of all general, non-University related external research requests will be at no cost to the patron.
Any additional research time shall be with the patron's approval and at the rate of $20.00 per hour.
• FAX TRANSMISSION
1-20 pages $12.00 plus 50 cents for each additional page
No fax charge to University of Pittsburgh offices.
• INACTIVE VOTER REGISTRATION AND CORONER'S OFFICE SEARCHES
$12.00 per search. Price includes search time ( up to one hour) , the electrostatic copies, and postage and handling.
Should more than 20 electrostatic copies need to be made, all additional copies will be at 20 cents per page. If more than one hour of search time is required, the each additional hour shall be at $20.00 per hour.
• INTERLIBRARY LOAN OF MICROFILM
In the limited instances where the ASC is asked to loan microfilm, only microfilm for which ASC possesses camera negatives will be loaned. Only five (5) microfilm reels at one time shall be loaned to a patron and such loans will only be made through an academic, public, special, or corporate library at the Interlibrary Loan Rates used by the University Library System.
Up to 5 reels:
$15.00 for not-for-profit institutions $20.00 for-profit and corporate institutions
• PHOTOGRAPHS AND OTHER MEDIA DUPLICATION
Black/White or Color images are available in a choice of Glossy or Matte finish.
4x5 Copy Negative $10 5x7 B/W Print $12
8x10 B/W Print $15 11x14 B/W Print $30
Slides $10 VHS Dub $25
Audio Cassette $10
Other print sizes and media formats also available upon request. All orders must be prepaid before prints will be made.
• PHOTOGRAPHY IN THE ARCHIVES SERVICE CENTER
In the limited cases where the ASC permits a patron to bring in a film camera to copy material, a flat service fee of $12.00 shall be charged. Permission must be secured by the Head of the Archives Service Center before filming occurs.
If such copying is extensive and the retrieval and handling of materials takes more than a total of one hour per day, an additional $25.00 per day shall be assessed.
• PUBLICATION/USER FEE
Photographs
A one-time non-exclusive use publication fee will be charged as follows:
Non-profit organization $ 25.00 for one image (with proof of non-profit status, i.e., tax ID #.)
$ 15.00 per image for two or more images in one media, one language,
one publication
For-profit business $ 75.00 for one image
$ 25.00 per image for two or more images used in one media, one
language, one publication
Note: Permission to publish is limited to publication in one instance one time. Use of the same image more than one time (i.e. publishing the same image in advertisement in the same journal in more than one issue) is viewed as publishing the image more than once and will incur additional fees. All requests to publish must be in writing.
Fees are non-negotiable. Negotiation of and payment of fees and is required before the image is published. The ASC reserves the right to limit or deny the usage of any item in its collection for any reason.
Film, Videotape, and Audio Tape
A one-time non-exclusive use publishing fee plus the cost of duplication will be charged as follows for all moving image footage and audio:
All Domestic Market Use:
$200 per minute. Minimum usage of 30 seconds. Minimum Cost $150
Foreign Market Use
$300 per minute. Minimum usage of 30 seconds. Minimum Cost $200
University of Pittsburgh offices or departments : No publication/user fee shall be charged for the use photographs, film, videotape, or audiotape for university purposes.
• RUSH FEE
A $10.00 fee shall be assessed on all rush orders (24 hours or less). A $35 rush fee applies for media rush requests.