Owen Library - Course Reserves Guide for Faculty
Traditional & Electronic Reserves
The University Library System encourages the use of Electronic Reserves. Resources placed on E-Reserves are available to students 24 hours a day via PITTCat from any networked computer. The instructor is responsible for distributing the access password to his/her class.
Guidelines for Placing Print Materials on Reserve
*Book reserve request forms must be filled out completely. Retrieving
the books from the stacks and submitting them with your completed
form will allow us to process your reserve list more efficiently.
Reserve request forms can be obtained at the Lending/Reserve Desk.
Submit completed forms to the Owen Library Circulation Staff.
*Suggestions for books that are not currently in our collection may
be requested for purchase. Please allow at least 4-6 weeks for
us to process book orders.
*The deadline for submitting reserve lists, in order for the items
to be available for the first day of the term, is two weeks before
the semester starts.
*Items can be placed on two-hour, one-day, or three-day reserve. Please
indicate the length of time you would like items on reserve for your
course to circulate. The two-hour time limit is preferred, as it helps
to ensure an item's availability for the most students.
*There is a 60 item limit to the number of books and/or photocopies
placed on reserve per instructor per course per term.
*Personal copies of books will be returned to the instructor at the
end of the term unless other arrangements are made.
For Photocopies:
*Instructors are responsible for copyright compliance related to the
materials they place on reserve. Please familiarize yourself with
the ULS policy found at www.library.pitt.edu/guides/copyright/.
The ULS fully expects that instructors are following the U.S. Copyright
Act of 1976.
*The instructor must supply all photocopies of copyrighted material,
along with a Photocopy Reserve Form (PDF), which includes complete
citations. This form can be found at www.library.pitt.edu/services/requests/eres.pdf.
Please print and fill it out and submit it with the photocopies.
* Instructors should provide only as many copies as are absolutely
required to meet the demands of the class. Traditionally, this has
been defined widely as one copy for every twenty students except in
extraordinary cases.
*No more than one chapter of any given book may be photocopied and
placed on reserve, although multiple copies of such chapter or excerpt
may be placed on reserve.
*There is a limit of three (3) photocopies per periodical volume per
course per term.
*It is illegal to repeatedly place the same photocopies on reserve
each semester. Therefore the library will return all photocopies to
the instructor at the end of each term.
Guidelines for Submitting Material for Electronic Reserves
*To place items on electronic reserve, please read the Guidelines for Submitting Material for Electronic Reserves and fill out the Electronic
Reserve List (PDF) form . Submit the form and materials to the Owen Library at least two months before the beginning of your course. Contact the library if you have any questions.
*Reserve staff in Hillman Library will scan individual articles and
book chapters if the copy submitted is of good quality and printed
on a single side. Clean copies of articles and chapters make legible
scans. Single-sided copies scan faster.
*Course Packs are NOT eligible for scanning.
*If an article an instructor wishes to use is available from any of
our electronic resources, please provide the URL and we will link
directly to the e-version. Do not bother to print it out.
*Please read the Library's statement on Copyright
and Course Reserves.
*As with print reserves, items are handled on a first come, first
served basis. Please give us your reserve materials as soon as possible.
Submitting items at least one month prior to the start of an academic
term will help to ensure that students have access to e-reserve items
at the start of the term. If materials need to be added to a list
throughout the term, they should be submitted one to two weeks prior
to when they will be used by students.
*The 60 item limit applies to e-reserves lists.
*Access to materials on E-Reserves cease after the course's final
exam. If material is needed beyond that point, please make arrangements
with Circulation Desk staff.
If you have any questions please call the Owen Library Circulation
Desk at: x7300.
7-07